Spring 2024 reschedules in a nutshell…
(Please scroll down for more details and information on reschedules)
If this is a coach to coach reschedule:
If you're the home team, then you need to get permission for fields and referees for a reschedule regardless of which team is asking for a reschedule.
For SWAT we have 1 point of contact, our Field Coordinator, for all our fields and referees.
The first step is to work with the opposing team to find a couple dates that work for both teams. You can do a preliminary check of the field to see if there are any obvious restrictions, like a game already scheduled. We don't know the schedule of other entities that may be using the fields also.
After you have a couple agreed upon dates for a reschedule and you don't see any games already scheduled at that time, then submit the request to our field coordinator on this form.
They will check with the entity that owns the field and with the referees and then get back to you with approval or denial.
After you have approval then you can process the reschedule. If it's a requested change by a coach, that coach will initiate the reschedule using the reschedule button and then the opposing team will accept it.
If this an ‘Other’ reschedule (weather, closures, no refs, etc):
These reschedules will use a form provided by UYSA to make the official change, weather, no refs, closures, etc. Follow this link for that info:
Please be sure to follow the instructions for the different types of reschedules.
Reminder that coach to coach reschedules are a maximum of two, you are NOT allowed two free and two other. The maximum allowed for any team is a total of two.
GENERAL RESCHEDULE INFO
Does Not Apply to Academy (YDL) U7 and U8 Teams
There are 2 different types of rescheduling for league games. Please read below to learn about your options.
1. Coach to Coach Reschedules -(instructions below)
Teams are only allowed to initiate 2 reschedules each season
There is a free reschedule period prior to the start of the season.
You will be charged a $50 reschedule fee after the free reschedule period has closed.
The reschedule must be accepted by both teams in order for it to be completed.
Reschedules must be completed 5 days prior to the original scheduled game date.
Ex: If your game is on Saturday at 1PM, your reschedule must be completed by Monday before 1PM.
***Before clicking the reschedule button, the HOME TEAM must have field and referee assignor approval for this change.
***The team initiating the reschedule should click the reschedule button after all parties have agreed on game reschedule.
If you are rescheduling for weather, no referees, or unplayable fields DO NOT use the reschedule button. Follow the ‘Other’ reschedule instructions.
2. "Other" Reschedules -(instructions below)
If you run into one of the below issues for your game, please follow the "other" reschedule process.
Reasons for Reschedule
Field Closure by the appropriate authority
Referee Determined Cancellation
No Referee
Air Quality Index in the red zone (see instructions below)
League Commissioner Cancellation
The above options do not count as your 2 allotted season reschedules. Do not process them in the Affinity Sports database.
To request a reschedule for any of the above reasons, please follow the instructions below for “Other” reschedules.
Coach to Coach Reschedule instructions:
Before clicking the reschedule button…
First: Contact opposing team to find suitable dates to reschedule. (See below on how to find contact info for opposing team)
Second: If you are the Home Team, Please visit Field Availability Check Page to check field availability before submitting the email. If you are the away team, then the home team will need to get field and ref permission.
Third: (Only if you(SWAT) are the Home Team) Get approval from the Field Coordinator. If you are the Away Team, the Home team will follow their own procedures.
Final: Using the following steps, the team initiating the reschedule should click the reschedule button after all parties have agreed on game reschedule and you have Filed Coordinator approval . (Home team is required to obtain approvals regardless of who requested or initiated the reschedule.)
1) After the new reschedule information has been agreed on by all parties AND you have received email confirmation from the Field Coordinator that the new dates, time, or location work, log into your Affinity account
2) Click on the TEAM tab
3) Click on the Tournament and Schedule Apps tab
4) Click Schedules/Game Scoring
5) Click the Reschedule button by the game you are making the change to
6) Enter ALL information, including date, time, (AM/PM), Date, Field Name and Field Number
7) Click Send Request
8) The opposing team must log into their Affinity account and click Accept Request in order for the reschedule to be completed
Contacting the Opposing Team:
1) Contact the opposing team via email before starting your official reschedule request in Affinity
2) Make sure you are logged into your team administrator account in Affinity and your photo is outlined in red
3) Click the TEAMS tab
4) On the new tab, click Tournament and Schedule Apps
5) Click Schedules/Game Scoring on the right hand side (by the team)
6) Click the opposing team name to see contact info
“other” REschedule instructions:
WHAT TO DO IN THE CASE OF UNPLAYABLE WEATHER, UNPLAYABLE FIELD CONDITIONS, OR NO REFEREES
DO NOT use the reschedule button
To request a reschedule for any of the above reasons, follow these instructions: